1.1 This policy explains when and why BSC collects personal information about its members, how it is used and kept secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check the secure area of our website http://www.burntislandsailing.org.uk or our Club noticeboard regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are Burntisland Sailing Club Ltd. We can be contacted at Burntisland Sailing Club, East Dock, Burntisland Harbour, Burntisland KY3 9DQ or [email protected]
3. What information we collect and why.
Type of information | Purposes | Legal basis of processing |
---|---|---|
Member’s name, address, telephone numbers, e-mail address(es) |
Managing the Member’s membership of the Club. Keeping in touch with the Member (including by newsletter) |
Performing the Club’s contract with the Member |
The names and ages of the Member’s dependants |
Managing the Member’s and their dependants’ membership of the Club |
Performing the Club’s contract with the Member |
Emergency contact details |
Contacting next of kin in the event of emergency |
Protecting the Member’s vital interests and those of their dependants |
Date of birth / age related information |
Managing membership categories which are age related |
Performing the Club’s contract with the Member |
Gender |
Provision of adequate facilities for members Reporting information to the RYA |
For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils. |
The Member’s name, boat name and sail number |
Managing race entries and race results. Publishing race results at the club and with other clubs, class associations, and the RYA, and providing race results to local and national media. Allocating moorings and compound spaces. |
For the purposes of our legitimate interests in holding races for the benefit of members of the Club. For the purposes of our legitimate interests in promoting the Club. For the purposes of our legitimate interests in operating the Club. |
Photos and videos of Members and their boats |
Putting on the Club’s website, social media pages, newsletter and using in press releases |
We will seek the Member’s consent by requesting agreement to this policy at the time of their (re)application for membership. The Member may withdraw their consent at any time by contacting us by e-mail or letter |
Security camera images |
Safety and crime prevention/detection |
For the safety of members and visitors and to deter or detect crime |
Radio call signs |
Collected for a rally and shared between those participating in the rally |
For the purposes of our legitimate interests in ensuring that boats on a rally can maintain contact with each other |
The Member’s name, phone number and e-mail address |
Creating the club’s membership card |
Consent. We will seek the Member’s consent on their membership application form. The Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they do not wish their details to appear in the membership card. |
Bank account details of the member or other person making payment to the Club |
Managing the Member’s and their dependants’ membership of the Club, the provision of services and events |
Performing the Club’s contract with the Member |
The Member’s name and e-mail address, whilst a current member and for up to a year after ceasing to be a member of the Club |
Passing to the RYA for the RYA to conduct surveys of Members and former members of the Club. See paragraph 5.3 below |
For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in its capacity as the national body for all forms of boating |
Name, e-mail address and telephone number of each Club Officer |
Information published on Club’s website, in Club’s newsletter and other publications, in the Club’s marketing materials and made available to the RYA, in each case as a point of contact at the Club |
For the purposes of our legitimate interests in operating and promoting the Club |
4. How we protect your personal data
4.1.1 We will not transfer your personal data outside the EU without your consent
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the Club and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub- processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
5.3 We may also pass your personal data to the RYA for the purposes of carrying out surveys when it is in the legitimate interest of the club and the RYA to do so. The RYA may use third parties to carry out the surveys but disclose only the personal data that is necessary for the third party to do so and will have a contract in place that require the third party to keep your information secure and not to use it for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.
6.3 We will hold security camera images for no longer than one month except where there is a legal reason to do so. In those circumstances, we will only retain those images for the minimum period necessary.
7. Your rights explained
7.1 It is important that you understand what rights you have in respect of the Personal Data and Special Category Personal Data that we hold about you. To let us know that you wish us to exercise any of your rights outlined above please contact us at [email protected]
(a) The right to be informed (knowing how we will use your data). You have the right to be told how we will use your Personal Data – which is set out in This Notice.
(b) The right of access (being provided with copies of your data). You have the right to ask us to provide you with a copy of your Personal Data. We will supply any information you ask for as soon as possible but may take up to 1 month once we are satisfied as to your identity. We will not charge you for this. This is called a data subject access request.
(c) The right to rectification (changing incorrect information we hold). If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated. Contact details for any requests can be found above.
(d) The right to be forgotten (erasure) (requesting deletion of your Personal Data). In some cases, you have the right to be forgotten (i.e. to have your Personal Data deleted from our database).
(e) The right to restrict processing (limiting how we use your data). In certain situations you have the right to ask for processing of your Personal Data to be restricted because there is some disagreement about its accuracy or legitimate usage.
(f) The right to data portability (moving your data in a useable format). You have the right to request the Personal Data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party – in certain situations.
(g) The right to object (when we must stop processing your data). You have the right to object to us processing data purely for our legitimate interests. If you make such a request, we must stop processing your Personal Data unless: we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms; or the processing is for the establishment, exercise or defence of legal claims.
(h) The right not to be subject to automated decision making including profiling (making a decision solely by automated means without any human involvement).
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. BSC does not undertake automated decision making or profiling.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/about-the-ico/who-we-are/scotland-office/ 0303 123 1115. Information Commissioner’s Office – Scotland 43 Melville Street Edinburgh EH3 7HL
7.3 For further information on each of those rights, including the circumstances in which they apply, please see the Guidance from the Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
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* Maximum length of stay; 2 day/nights, unless otherwise agreed with Pontoon Management.
* You may stay for up to 4 hours free-of-charge, but you must give dockside preference to those who have an allocated berth.
* If you leave your boat whilst on a temporary visit you must leave in a conspicuous position your mobile number and your anticipated return time. 4 hour maximum period of absence.
* For stays of more than 4 hours or overnight, you must use this form to request a berth and pay in advance via bank transfer. Upon submission of the form you will receive a return email confirming if the space is available and advising how to pay.
* Fees for BSC members is £10 per day. For non-members, £20 per day. To qualify for the BSC members rate, your membership type must be FULL or HOUSEHOLD.
* BurntIsland Marina is located within a commercial harbour. All users are required to be aware and give way as necessary and particularly to large vessels. The harbour gates are activated on occasion to facilitate large vessels, with the gates opened at high water for equalisation. The presence of large vessels is not a regular occurrence and information, if available, will be given to the visiting craft regarding times. (Visitors may wish to consult online websites such as MarineTraffic to check for the presence, movements and itineraries (if available) of large vessels in real time).
* The Visitors pontoon is located immediately to starboard on entering the East dock gates. It is recommended that vessels be moored with bows facing west (normally port side to) which most often gives you head to wind aspect
* Berthing procedures require vessels to be secured with fore and aft lines and springs, preferably all with compensators and sufficient fenders (minimum 3). The Club reserves the right to refuse, shift or move any craft if required, at the owner’s risk.
* Skippers should ensure that their mast is offset from the adjacent yacht to prevent clashing of masts.
* Electricity and water are not currently available on the pontoon.
* Rubbish disposal is not available on land and must be shipped out for disposal elsewhere.
* Disposal of bilge water is prohibited anywhere in the harbour.
* The pontoons must not be obstructed at any times by fenders, dinghies, kit bags or similar.
* At all times, please use the sanitary facilities available in the clubhouse as disposal of black and brown water into the harbour water is forbidden.
* The code given on acceptance of your booking provides access through the security gate at the land entrance to the pontoons and to the club toilet/shower facilities. This code is for your use only and must not be given to third parties. The security gate must be closed at all times. Wedging the gate open is prohibited. The code is changed from time to time.
* A new security fencing system has been installed and managed by Forth Ports Authority which requires a pass card to gain access. Exiting the gate simply requires pressing the adjacent green exit button, but re-entry will require you to contact gate security from the entry pedestal and to supply the remote gate operator with your details. If sufficient notice of your visit has been given, the information required by security will have been forwarded to the gate operator by BSC on completion of payment of your visit.
* The Club accepts no liability for any loss or damage arising out of the negligence of the club, any of the club’s Directors or any member’s or visitor’s negligence.
* In the event of any damage caused by a visiting boat or crew member, visitors’ contact details may be shared with relevant third parties.
* Should you wish to extend your booking period, a further online application must be made and confirmed. Otherwise, the berth must be vacated by 1030 on day of departure.
* At busy times, rafting of vessels may be required.
PLEASE NOTE: No requested berth has been confirmed unless you receive acknowledgment of payment.
For further enquiries of clarification, please contact the Pontoon Manager on 07547 485 876.
Thank you
This form asks you to provide your boat length in metres. Here is a feet to metres conversion tool, if needed.
JOINING FEE
The Joining Fee applies to all new applications and is calculated at 25% of the annual subscription for the class of membership required. Members who have not renewed their membership by the 31st of January will be notified of a failure to renew. Should the fees remain unpaid as of 14th of FEBRUARY, the membership will be considered as lapsed and be required to rejoin with payment of the appropriate Joining Fee.
ADULT MEMBERSHIP
Adult member aged 16 years or over.
YOUTH MEMBERSHIP
A youth member aged 12 years or over and not over 15 years.
HOUSEHOLD MEMBERSHIP
Open to a group of members normally residing in the same place of residence.
CONCESSIONARY MEMBERSHIP
open to a member aged 16 years or over, who is registered unemployed, in full-time education, or undertaking a modern apprenticeship at the time of annual application for that year.
ASSOCIATE MEMBERSHIP
A member who wishes to partake in the social activities of the Club only.
HONORARY MEMBERSHIP
a position appointed by the Board to a member who has given long and outstanding service to the Club.
MID-SEASON APPLICATIONS
New applicants joining after 15th JULY shall be required to pay the full Joining Fee if applicable. All other subscriptions and fees will be charged at 50% of the normal rate.
MOORING & RACING FEES (FORE AND AFT BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the west harbour, from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £38.00 per metre of overall length rounded up to the nearest tenth of a metre. An application for the continuation of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application.
MOORING & RACING FEES (PONTOON BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the east dock from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £93.00 per metre of overall length rounded up to the nearest tenth of a metre. For invoicing purposes, the minimum boat length for pontoon berths is 8m. An application for the continuance of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application. If the member wishes their boat to be stored in the yard over the winter, additional cranage and winter storage rates will apply for the winter period.
SUMMER STORAGE
Summer storage in the club yard is charged at £27 per metre.
WINTER STORAGE
For boat owners, dues paid for the current sailing season do NOT cover winter storage costs. These will fall due after the October crane-out and will be charged at £27 per metre for members’ boats in the yard as well as for members’ boats that remain on the pontoons.
DONATION TO RNLI FUNDS
This fee is mandatory with all personal and family membership applications.
INSURANCE
The provision of insurance cover is the sole responsibility of each boat-owner. Fully comprehensive cover is mandatory, with a third party indemnity included of £3,000,000. The Club, as a service to its members, requires that a copy of the Certificate of Insurance for all member yachts be submitted for inspection by the Secretary. Applications submitted without a copy of a valid fully comprehensive insurance certificate cannot be processed.
REFUNDS
Membership and Entrance Fees, once paid, will not be refunded except at the discretion of the Board of Directors in cases of financial hardship and then repayment shall be pro-rata with the unexpired part of the season.
CLUB RULES
A copy of the Club and Mooring Rules are located adjacent to the clubroom notice board, or on request from the Secretary.
ENQUIRIES
Click here to send an enquiry about this membership application or renewal.
This form asks you to provide your boat length in metres. Here is a feet to metres conversion tool, if needed.
JOINING FEE
The Joining Fee applies to all new applications and is calculated at 25% of the annual subscription for the class of membership required. Members who have not renewed their membership by the 31st of January will be notified of a failure to renew. Should the fees remain unpaid as of 14th of FEBRUARY, the membership will be considered as lapsed and be required to rejoin with payment of the appropriate Joining Fee.
ADULT MEMBERSHIP
Adult member aged 16 years or over.
YOUTH MEMBERSHIP
A youth member aged 12 years or over and not over 15 years.
HOUSEHOLD MEMBERSHIP
Open to a group of members normally residing in the same place of residence.
CONCESSIONARY MEMBERSHIP
open to a member aged 16 years or over, who is registered unemployed, in full-time education, or undertaking a modern apprenticeship at the time of annual application for that year.
ASSOCIATE MEMBERSHIP
A member who wishes to partake in the social activities of the Club only.
HONORARY MEMBERSHIP
a position appointed by the Board to a member who has given long and outstanding service to the Club.
MID-SEASON APPLICATIONS
New applicants joining after 15th JULY shall be required to pay the full Joining Fee if applicable. All other subscriptions and fees will be charged at 50% of the normal rate.
MOORING & RACING FEES (FORE AND AFT BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the west harbour, from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £38.00 per metre of overall length rounded up to the nearest tenth of a metre. An application for the continuation of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application.
MOORING & RACING FEES (PONTOON BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the east dock from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £93.00 per metre of overall length rounded up to the nearest tenth of a metre. For invoicing purposes, the minimum boat length for pontoon berths is 8m. An application for the continuance of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application. If the member wishes their boat to be stored in the yard over the winter, additional cranage and winter storage rates will apply for the winter period.
SUMMER STORAGE
Summer storage in the club yard is charged at £27 per metre.
WINTER STORAGE
For boat owners, dues paid for the current sailing season do NOT cover winter storage costs. These will fall due after the October crane-out and will be charged at £27 per metre for members’ boats in the yard as well as for members’ boats that remain on the pontoons.
DONATION TO RNLI FUNDS
This fee is mandatory with all personal and family membership applications.
INSURANCE
The provision of insurance cover is the sole responsibility of each boat-owner. Fully comprehensive cover is mandatory, with a third party indemnity included of £3,000,000. The Club, as a service to its members, requires that a copy of the Certificate of Insurance for all member yachts be submitted for inspection by the Secretary. Applications submitted without a copy of a valid fully comprehensive insurance certificate cannot be processed.
REFUNDS
Membership and Entrance Fees, once paid, will not be refunded except at the discretion of the Board of Directors in cases of financial hardship and then repayment shall be pro-rata with the unexpired part of the season.
CLUB RULES
A copy of the Club and Mooring Rules are located adjacent to the clubroom notice board, or on request from the Secretary.
ENQUIRIES
Click here to send an enquiry about this membership application or renewal.
This picture shows the approach to Burntisland harbour from the South. Upon passing through the harbour entrance, leave the yacht moorings and wooden pier to starboard, then pass through the entranceway into the East Dock. Unless you have been given an alternative berth number, the regular visitor’s berth is as shown, at the north end of the pontoon development. (Image: Google)
This form asks you to provide your boat length in metres. Here is a feet to metres conversion tool, if needed.
JOINING FEE
The Joining Fee applies to all new applications and is calculated at 25% of the annual subscription for the class of membership required. Members who have not renewed their membership by the 31st of January will be notified of a failure to renew. Should the fees remain unpaid as of 14th of FEBRUARY, the membership will be considered as lapsed and be required to rejoin with payment of the appropriate Joining Fee.
ADULT MEMBERSHIP
Adult member aged 16 years or over.
YOUTH MEMBERSHIP
A youth member aged 12 years or over and not over 15 years.
HOUSEHOLD MEMBERSHIP
Open to a group of members normally residing in the same place of residence.
CONCESSIONARY MEMBERSHIP
open to a member aged 16 years or over, who is registered unemployed, in full-time education, or undertaking a modern apprenticeship at the time of annual application for that year.
ASSOCIATE MEMBERSHIP
A member who wishes to partake in the social activities of the Club only.
HONORARY MEMBERSHIP
a position appointed by the Board to a member who has given long and outstanding service to the Club.
MID-SEASON APPLICATIONS
New applicants joining after 15th JULY shall be required to pay the full Joining Fee if applicable. All other subscriptions and fees will be charged at 50% of the normal rate.
MOORING & RACING FEES (FORE AND AFT BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the west harbour, from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £36.00 per metre of overall length rounded up to the nearest tenth of a metre. An application for the continuation of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application.
MOORING & RACING FEES (PONTOON BERTHS)
This fee is in respect of the use of a mooring space in the area leased by the club in the east dock from crane-in to crane-out and also entitles the member to participate in the Club Series Races for the season. The fee is calculated at the rate of £90.00 per metre of overall length rounded up to the nearest tenth of a metre. For invoicing purposes, the minimum boat length for pontoon berths is 8m. An application for the continuance of a previously allocated mooring space shall be accompanied by the appropriate fee and submitted at the same time as the membership renewal application. If the member wishes their boat to be stored in the yard over the winter, additional cranage and winter storage rates will apply for the winter period.
SUMMER STORAGE
Summer storage in the club yard is charged at £25 per metre.
WINTER STORAGE
For boat owners, dues paid for the current sailing season do NOT cover winter storage costs. These will fall due after the October crane-out and will be charged at £25 per metre for members’ boats in the yard as well as for members’ boats that remain on the pontoons.
DONATION TO RNLI FUNDS
This fee is mandatory with all personal and family membership applications.
INSURANCE -The minimum Third Party Indemnity required for all member yachts is £3,000,000. The Committee strongly recommends that owners obtain fully comprehensive insurance in respect of their craft.
INSURANCE CERTIFICATES
The provision of insurance cover is the sole responsibility of each boat-owner. The Club, as a service to its members, requires that a copy of the Certificate of Insurance, for all member yachts must be submitted for inspection by the Secretary along with the mooring application. Applications submitted without a copy of a valid insurance certificate cannot be processed.
REFUNDS
Membership and Entrance Fees, once paid, will not be refunded except at the discretion of the Board of Directors in cases of financial hardship and then repayment shall be pro-rata with the unexpired part of the season.
CLUB RULES
A copy of the Club and Mooring Rules are located adjacent to the clubroom notice board, or on request from the Secretary.
ENQUIRIES
Click here to send an enquiry about this membership application or renewal.